User Tools

Site Tools


guide:implementation:logistics

Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision
Previous revision
guide:implementation:logistics [2018/10/30 10:53]
Cecilia [Towards high quality raw ingredients]
guide:implementation:logistics [2018/11/05 15:33] (current)
Cecilia [Menu planning]
Line 10: Line 10:
 Why? Mainly because it is a substantial gain of time and money for the participants. But you can make different choices and **encourage the participants to use more eco-friendly ways of transportation** such as trains, carpooling or buses. Keep in mind that, if the Heterotopia Tour is financially supported by the Erasmus+ Program or by a public institution,​ only the means of transportation that can provide an invoice and a receipt might be eligible. ​ Why? Mainly because it is a substantial gain of time and money for the participants. But you can make different choices and **encourage the participants to use more eco-friendly ways of transportation** such as trains, carpooling or buses. Keep in mind that, if the Heterotopia Tour is financially supported by the Erasmus+ Program or by a public institution,​ only the means of transportation that can provide an invoice and a receipt might be eligible. ​
  
-{{:​guide:​implementation:​20180626_045030.jpg?​direct&​200 |}}+{{:​guide:​implementation:​20180626_045030.jpg?​direct&​190 |}}
  
 To book flights or international train or bus connections for your participants,​ you can visit online platforms (such as //​kiwi.com//,​ //​kayak.com//​ or //​interrail.eu//​) that you know of or ask the hosting organization for advice before actually looking for tickets. They might know the local possibilities and the best deals to reach the venue. To book flights or international train or bus connections for your participants,​ you can visit online platforms (such as //​kiwi.com//,​ //​kayak.com//​ or //​interrail.eu//​) that you know of or ask the hosting organization for advice before actually looking for tickets. They might know the local possibilities and the best deals to reach the venue.
  
 No matter how far the participants come from, if you host a Tour you will need to **organize the arrival and departure of the participants** and **plan extra accommodation** if needed before and after the Tour (cf. chapter below). In order to do so, we advice you to create an **online chart** on which all the info needed will be available. ​ No matter how far the participants come from, if you host a Tour you will need to **organize the arrival and departure of the participants** and **plan extra accommodation** if needed before and after the Tour (cf. chapter below). In order to do so, we advice you to create an **online chart** on which all the info needed will be available. ​
- 
- 
  
 From our experience, they should include at least: From our experience, they should include at least:
Line 29: Line 27:
 ==== Local transportation ==== ==== Local transportation ====
  
-For the **local transportation**,​ you can try your best to **limit your footprint** by **limiting the number of journeys during your stay** to a minimum. ​ +{{ :​guide:​implementation:​heterotopiestpm2-2.jpg?​direct&​200|}}For the **local transportation**,​ you can try your best to **limit your footprint** by **limiting the number of journeys during your stay** to a minimum. ​
- +
-{{ :​guide:​implementation:​p1080319.jpg?​direct&​200|}}+
  
 This requires good preparation and includes at least: This requires good preparation and includes at least:
Line 56: Line 52:
 ==== Welcoming the participants ==== ==== Welcoming the participants ====
  
-{{ :​guide:​implementation:​p1080276.jpg?​130|}}+{{ :​guide:​implementation:​p1080276.jpg?​direct&130|}}
 Option 1: a **representative of your team meets and picks the participants** up at the airport / train station / bus terminal. It will help build a relationship of **trust** and **openess** with the participants and **reassure** those who are not used to travelling, but it can be **time-consuming** if they all arrive at a different times. ​ Option 1: a **representative of your team meets and picks the participants** up at the airport / train station / bus terminal. It will help build a relationship of **trust** and **openess** with the participants and **reassure** those who are not used to travelling, but it can be **time-consuming** if they all arrive at a different times. ​
  
Line 107: Line 103:
 Given how important a **campfire** can be for the group dynamic from our experience, we recommend you try your best to make it happen during the Tour. With the dry weather we have been experiencing lately during summer time in Europe, campfires might be prohibited in the area the Tour will take place. Yet, you might lift the ban if you secure the area where you intend to have the fire. Look for information from your local authorities about it: if you manage to offer a campfire, your living area will be the core of your camp and attract the whole group. ​ Given how important a **campfire** can be for the group dynamic from our experience, we recommend you try your best to make it happen during the Tour. With the dry weather we have been experiencing lately during summer time in Europe, campfires might be prohibited in the area the Tour will take place. Yet, you might lift the ban if you secure the area where you intend to have the fire. Look for information from your local authorities about it: if you manage to offer a campfire, your living area will be the core of your camp and attract the whole group. ​
  
-{{:​guide:​heterotopiesc4pbl-116.jpg?​250|}} +{{:​guide:​heterotopiesc4pbl-116.jpg?​direct&250|}} 
-{{:​guide:​implementation:​heterotopiestpm2-15.jpg?​250|}} +{{:​guide:​implementation:​heterotopiestpm2-15.jpg?​direct&250|}} 
-{{:​guide:​implementation:​heterotopiesc4pbl-136.jpg?​250|}}+{{:​guide:​implementation:​heterotopiesc4pbl-136.jpg?​direct&250|}}
 ==== Dealing with climatic hazards ==== ==== Dealing with climatic hazards ====
  
Line 121: Line 117:
 If you have the possibility to get your hands on some **straw**, feel free to offer some to the participants so they can put a layer under their tents. It will protect them from cold and wet weather, especially at night. If you have the possibility to get your hands on some **straw**, feel free to offer some to the participants so they can put a layer under their tents. It will protect them from cold and wet weather, especially at night.
  
-{{:​guide:​implementation:​p1080004.jpg?​230 |}}+{{:​guide:​implementation:​p1080004.jpg?​direct&230 |}}
 Keep in mind that the Tour might be the first outdoor living experience for some of the participants,​ and that people might be too optimistic regarding their resistance to cold or sunburns. Therefore make sure to **bring extra sun-cream**,​ **hats**, **rain clothes**, or even tents if possible : an unpredictable thunderstorm can put your participants comfort (and health) at risk if not anticipated. Nobody enjoys being stuck in wet clothes or covered in sunburns, it will impact the participants mood and motivation, thus the general atmosphere of the Tour. Keep in mind that the Tour might be the first outdoor living experience for some of the participants,​ and that people might be too optimistic regarding their resistance to cold or sunburns. Therefore make sure to **bring extra sun-cream**,​ **hats**, **rain clothes**, or even tents if possible : an unpredictable thunderstorm can put your participants comfort (and health) at risk if not anticipated. Nobody enjoys being stuck in wet clothes or covered in sunburns, it will impact the participants mood and motivation, thus the general atmosphere of the Tour.
 ===== Food and management of the kitchen ===== ===== Food and management of the kitchen =====
Line 129: Line 125:
 Food should never be a side aspect of the Tour. We strongly encourage you to buy **local, organic, non-gmo, seasonal, unpackaged food** as much as you can and, if possible from crops traditionally grown in the area. Food should never be a side aspect of the Tour. We strongly encourage you to buy **local, organic, non-gmo, seasonal, unpackaged food** as much as you can and, if possible from crops traditionally grown in the area.
  
-{{ :​guide:​implementation:​heterotopiesc2-54.jpg?​direct&​300|}}+{{ :​guide:​implementation:​heterotopiesc2-54.jpg?​direct&​160|}}
 Try your best to **get most of what you need from local organic farmers**, **open air markets** and **cooperative shops from the surroundings** to both **provide high quality food** to the participants and **support an ethical, local scale economy**. Try your best to **get most of what you need from local organic farmers**, **open air markets** and **cooperative shops from the surroundings** to both **provide high quality food** to the participants and **support an ethical, local scale economy**.
  
Line 142: Line 138:
  
 Regarding the diet, we've been mainly preparing **vegetarian food** during the Tours in order to reduce our ecological footprint. Dealing with this new diet can be a big challenge for a person used to eating meat daily. For this reason, we advice you to **offer at least one meal with meat a week** to make the change easier. Regarding the diet, we've been mainly preparing **vegetarian food** during the Tours in order to reduce our ecological footprint. Dealing with this new diet can be a big challenge for a person used to eating meat daily. For this reason, we advice you to **offer at least one meal with meat a week** to make the change easier.
-{{:​guide:​implementation:​heterotopiesc2-53.jpg?​direct&​200 |}}+ 
 +{{:​guide:​implementation:​heterotopiesc2-53.jpg?​direct&​180 |}}
 Each organization team should make their own choice regarding food diet, according to their ethics as long as **every person'​s needs are also taken into consideration**. This means that **any specificity has to be recognized and respected**:​ Gluten-free,​ lactose-free,​ sugar-free, vegan, hallal, kosher, food intolerances or wathever else diet. This can be a bit tricky sometimes, but it is decisive in **making people feel safe and accepted for what they are**. Each organization team should make their own choice regarding food diet, according to their ethics as long as **every person'​s needs are also taken into consideration**. This means that **any specificity has to be recognized and respected**:​ Gluten-free,​ lactose-free,​ sugar-free, vegan, hallal, kosher, food intolerances or wathever else diet. This can be a bit tricky sometimes, but it is decisive in **making people feel safe and accepted for what they are**.
  
Line 148: Line 145:
  
 Cooking on a campsite requires a **light and functional equipment**. From our experience, your minimum cooking gear should include :  Cooking on a campsite requires a **light and functional equipment**. From our experience, your minimum cooking gear should include : 
- 
- 
- 
-{{ :​guide:​implementation:​20180606_160925.jpg?​direct&​200|}} 
  
   * 2 burners / stoves   * 2 burners / stoves
Line 166: Line 159:
   * 5 dish towels to dry the dishes   * 5 dish towels to dry the dishes
   * natural soap (test it before for grease removal efficiency) and a set of sponges (including 1 steel wool scrubbing pad).   * natural soap (test it before for grease removal efficiency) and a set of sponges (including 1 steel wool scrubbing pad).
 +
 +{{ :​guide:​implementation:​20180606_160925.jpg?​direct&​200|}}
  
 Those listed above are your **"​must-have"​**. Then you can add solar cookers, bike-blenders (for smoothies) or whatever you feel like adding that will be meaningful from a pedagogical point of view, specific to your traditional cooking slyle or funny to use. Those listed above are your **"​must-have"​**. Then you can add solar cookers, bike-blenders (for smoothies) or whatever you feel like adding that will be meaningful from a pedagogical point of view, specific to your traditional cooking slyle or funny to use.
- 
- 
 ==== Storing food ==== ==== Storing food ====
  
Line 177: Line 170:
   - **fresh products that can bear heat for a while but not too long**: watermelon, bananas, oranges, squashes, carrots, cabbages, etc.   - **fresh products that can bear heat for a while but not too long**: watermelon, bananas, oranges, squashes, carrots, cabbages, etc.
   - **fresh products that can bear heat without getting bad but get dry or unpleasant after a while** such as bread.   - **fresh products that can bear heat without getting bad but get dry or unpleasant after a while** such as bread.
-{{:​guide:​implementation:​wp_20180319_09_58_05_pro.jpg?​direct&​400 |}}+
 You need to **plan your purchasing according to the category each food item belongs to**. We usually buy most of the dry food beforehand in cooperative organic shops or from local producers we trust. For the fresh food, we usually **plan ahead the trips to the farmers markets or local shops** from each of the places we will visit during the Tour. You need to **plan your purchasing according to the category each food item belongs to**. We usually buy most of the dry food beforehand in cooperative organic shops or from local producers we trust. For the fresh food, we usually **plan ahead the trips to the farmers markets or local shops** from each of the places we will visit during the Tour.
  
Line 196: Line 189:
 ==== Organizing the cooking teams ==== ==== Organizing the cooking teams ====
  
 +{{ :​guide:​implementation:​heterotopiesc2-135.jpg?​direct&​220|}}
 Taking into consideration that there are 3 meals per day (breakfast, lunch, dinner), that cooking for a group of approximatively 30 people takes time and that we want everyone to enjoy the various activities of the Tour, it makes sense not to leave the kitchen up to improvisation but to **set up teams for cooking in advance**. Taking into consideration that there are 3 meals per day (breakfast, lunch, dinner), that cooking for a group of approximatively 30 people takes time and that we want everyone to enjoy the various activities of the Tour, it makes sense not to leave the kitchen up to improvisation but to **set up teams for cooking in advance**.
-{{ :​guide:​implementation:​wp_20180315_11_42_09_pro.jpg?​direct&​200|}}+
 Depending on the Tour and the needs of the participants,​ those cooking teams can **change shift either every day or every meal**. Bearing in mind the abundant program filled with various activities and the duration of the Tour, each option has pros and cons:  Depending on the Tour and the needs of the participants,​ those cooking teams can **change shift either every day or every meal**. Bearing in mind the abundant program filled with various activities and the duration of the Tour, each option has pros and cons: 
   * if the cooking team is the same for the whole day, people will miss all the workshops of the day but they will have time to rest, to wash their clothes, read a book, take a walk, spend time with their mates in a more intimate way...;   * if the cooking team is the same for the whole day, people will miss all the workshops of the day but they will have time to rest, to wash their clothes, read a book, take a walk, spend time with their mates in a more intimate way...;
Line 207: Line 201:
 To reach the goal of providing **nourishing food that meets everyone’s nutritional needs** for each meql, we recommend you **provide information to the participants about the various possibilities they have at their disposal to cook** and that you support the least confident in their efforts to prepare meals. To reach the goal of providing **nourishing food that meets everyone’s nutritional needs** for each meql, we recommend you **provide information to the participants about the various possibilities they have at their disposal to cook** and that you support the least confident in their efforts to prepare meals.
  
-As said before, you can decide either you **prepare a basket** with ingredients for the day or per meal (giving it to participants to use creatively),​ either you **leave them total freedom to manage** the amounts available for the whole tour or till the next shopping.  +As said before, you can decide either you **prepare a basket** with ingredients for the day or per meal (giving it to participants to use creatively),​ either you **leave them total freedom to manage** the amounts available for the whole tour or till the next shopping. 
-{{ :​guide:​implementation:​22195595_10214606481063624_1190828597088076594_n.jpg?​direct&​200|}}+
 This means that **each member of the group as mean to check what food supplies are available** and has **an idea of what the daily food budget** for the group is.  This means that **each member of the group as mean to check what food supplies are available** and has **an idea of what the daily food budget** for the group is. 
  
Line 217: Line 211:
 **Food combinations for optimal nutrients absorption and adequate calorie/​protein/​carbs/​etc intake** will of course be central in the process to ensure people well-being and health. Nevertheless,​ **don'​t confine yourself to nutritional data**: Food is also about **pleasure** and **being together**. For this reason, encourage people to **present the food** before starting to eat (where the recipe is coming from, or any other story of the food the cooking team prepared), **welcome diversity** in the meals as much as possible and **include sweets** from time to time; they will always be appreciated. ​ **Food combinations for optimal nutrients absorption and adequate calorie/​protein/​carbs/​etc intake** will of course be central in the process to ensure people well-being and health. Nevertheless,​ **don'​t confine yourself to nutritional data**: Food is also about **pleasure** and **being together**. For this reason, encourage people to **present the food** before starting to eat (where the recipe is coming from, or any other story of the food the cooking team prepared), **welcome diversity** in the meals as much as possible and **include sweets** from time to time; they will always be appreciated. ​
  
-(You can download HERE the Menu of the Tour that was held in Greece in September 2017 and HERE an Excel with the quantities of food it required).+(You can download ​{{ :​guide:​implementation:​menu_heterotopies_greece_16-26_september_2017.pdf |HERE}} the Menu of the Tour that was held in Greece in September 2017 and {{:​guide:​implementation:​supplies_heterotopies_greece_16-26_september_2017.pdf |HERE}} a document ​with the quantities of food it required).
  
 +{{:​guide:​heterotopiesc2-136.jpg?​direct&​220 |}}
 For any meal, **have a look at what’s left from the meal before** so there is **no waste**. Otherwise, a colorful, light and newly imagined and created recipe will most probably please everyone around the table. For any meal, **have a look at what’s left from the meal before** so there is **no waste**. Otherwise, a colorful, light and newly imagined and created recipe will most probably please everyone around the table.
 Generally speaking, **leave as much space as you can for creativity** and to try to make every day a bit special: the smiles of the group will be your reward. Generally speaking, **leave as much space as you can for creativity** and to try to make every day a bit special: the smiles of the group will be your reward.
-{{:​guide:​implementation:​36659424_10217555997998633_8621607884158926848_n.jpg?​direct&​400 |}}+
 As for breakfast,​it usually requires little to no planning, still it requires your care and attention : it is always a key moment of the day.  As for breakfast,​it usually requires little to no planning, still it requires your care and attention : it is always a key moment of the day. 
  
Line 227: Line 222:
  
 On the table, **offer as much variety as possible** depending your local context and budget constraints. Ideally, provide at least coffee and tea (green and black), fresh fruits, bread, honey, tahini (instead of butter that cannot bear heat), marmalade, biscuits and dry fruits. To break routine, **offer surprise food items from time to time** such as yogurt, an omelet, pancakes, cheese, smoothie, etc. You might be surprised of the impact it can have on the people'​s mood! On the table, **offer as much variety as possible** depending your local context and budget constraints. Ideally, provide at least coffee and tea (green and black), fresh fruits, bread, honey, tahini (instead of butter that cannot bear heat), marmalade, biscuits and dry fruits. To break routine, **offer surprise food items from time to time** such as yogurt, an omelet, pancakes, cheese, smoothie, etc. You might be surprised of the impact it can have on the people'​s mood!
- +[[guide:​implementation:​conditions|{{ :​guide:​fleche.jpg?​50|}}]] ​
-~~DISCUSSION~~+
guide/implementation/logistics.1540893205.txt.gz · Last modified: 2018/10/30 10:53 by Cecilia